Code of conduct

Our Commitment

Cosmoverse is dedicated to providing a professional, inclusive, and harassment-free experience for all participants—regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion, technology choices, or professional background.

We expect all participants to uphold these standards and contribute to a respectful and constructive environment.

Scope

This Code of Conduct applies to all Cosmoverse events, including:

• Main conference sessions

• Workshops and side events

• Networking receptions and social events

• Virtual and hybrid event components

• Official communication channels (Telegram, Discord, email)

This Code also applies to conduct that occurs before, during, and after events if it impacts the Cosmoverse community.

Expected Behavior

All participants are expected to:

✓ Be respectful – Treat all attendees, speakers, sponsors, and staff with professionalism and courtesy
✓ Be inclusive – Welcome diverse perspectives and engage constructively with different viewpoints
✓ Be professional – Conduct yourself in a manner appropriate for an institutional business setting
✓ Be collaborative – Foster meaningful dialogue and knowledge sharing
✓ Respect privacy – Honor Chatham House Rules and confidentiality agreements in closed sessions
✓ Respect boundaries – Accept "no" and respect personal space and consent
✓ Report concerns – Speak up if you witness or experience violations of this Code

Unacceptable Behavior

The following behaviors are strictly prohibited:

✗ Harassment – Including but not limited to:

• Offensive verbal comments or jokes

• Unwelcome sexual attention or advances

• Stalking or intimidation

• Inappropriate physical contact

• Deliberate misgendering or deadnaming

✗ Discrimination – Based on protected characteristics including gender, race, religion, age, disability, sexual orientation, or national origin

✗ Disruption – Including:

• Sustained disruption of talks or presentations

• Heckling or aggressive questioning

• Recording in designated no-recording areas

✗ Unprofessional conduct – Including:

• Excessive intoxication

• Aggressive networking or spam behavior

• Unauthorized commercial solicitation

• Misrepresentation of credentials or affiliations

✗ Fraudulent activity – Including:

• Sharing misleading investment advice

• Promoting fraudulent schemes or scams

• Impersonation of attendees, speakers, or staff

✗ Violation of venue rules – Including smoking in prohibited areas, property damage, or safety violations

Consequences of Violations

Violations of this Code of Conduct may result in:

First Offense: Warning and documentation of incident
Serious or Repeated Offenses:

• Removal from the event without refund

• Ban from future Cosmoverse events

• Reporting to appropriate authorities (if illegal activity)

• Public statement about the incident (in severe cases)

Cosmoverse reserves the right to determine the appropriate response based on the severity and context of the violation.

Reporting Procedure

If you experience or witness a Code of Conduct violation:

During Events:

1. Immediate concerns: Notify event staff (wearing [identifying badge/color])

2. Email: contact@cosmoverse.org

After Events:

• Email: contact@cosmoverse.org

• All reports will be reviewed within 48 hours

What to Include:

• Description of the incident

• Date, time, and location

• Names of individuals involved (if known)

• Names of witnesses (if any)

• Any supporting evidence (screenshots, photos, etc.)

Confidentiality: All reports will be handled with discretion. We will not disclose reporter identity without consent unless required by law.

Investigation Process

Upon receiving a report:

1. Acknowledgment – We will confirm receipt within 24 hours

2. Assessment – The incident team will evaluate the report

3. Investigation – We may gather additional information or witness statements

4. Resolution – Appropriate action will be taken based on findings

5. Follow-up – We will communicate the outcome to the reporter (within privacy constraints)

Support Resources

If you need immediate support:

• Event staff: Available throughout the venue

• Medical assistance: Contact venue security or dial local emergency services

• Counseling: [Local counseling/support hotline if available]

Photography & Recording Policy

• Photography and video recording are permitted in public areas unless otherwise indicated

• Always ask for consent before photographing individuals directly

• Designated "No Recording" areas must be respected

• Closed-door sessions may operate under Chatham House Rules – respect confidentiality

Alcohol & Substance Policy

• Alcohol may be served at certain events for guests of legal drinking age

• Attendees are expected to consume responsibly

• Illegal drugs are strictly prohibited

• Intoxication that results in disruptive behavior will result in removal

Accessibility Commitment

Cosmoverse is committed to accessibility. If you require accommodations:

• Contact us in advance: contact@cosmoverse.org

• Notify staff on-site for immediate assistance

Questions & Clarifications

If you have questions about this Code of Conduct:
Email: contact@cosmoverse.org

Acknowledgment

By registering for or attending Cosmoverse events, you acknowledge that you have read, understood, and agree to abide by this Code of Conduct.