Privacy Policy

1. Introduction

Cosmoverse ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or attend our events.

2. Information We Collect

2.1 Personal Information We collect information you provide directly to us, including:

• Name, email address, phone number

• Company name, job title, professional information

• Billing and payment information (processed by third-party payment providers)

• LinkedIn profile or social media handles (optional)

• Dietary restrictions and accessibility needs

2.2 Automatically Collected Information When you visit our website, we may automatically collect:

• IP address, browser type, device information

• Cookies and similar tracking technologies

• Website usage data and analytics

2.3 Event-Related Information

• Registration and attendance records

• Session participation and engagement data

• Photographs and videos taken at events

• Networking preferences and interactions

3. How We Use Your Information

We use collected information for the following purposes:

3.1 Event Management

• Process registrations and ticket sales

• Communicate event details, updates, and logistics

• Manage attendee lists and credential verification

• Provide networking opportunities and matchmaking

3.2 Marketing & Communications

• Send newsletters and event announcements (with your consent)

• Promote future events and opportunities

• Share industry insights and content

• Conduct surveys and gather feedback

3.3 Website Functionality

• Improve website performance and user experience

• Analyze usage patterns and optimize content

• Ensure website security and prevent fraud

3.4 Legal & Compliance

• Comply with legal obligations and regulations

• Enforce our Terms and Conditions

• Respond to legal requests and prevent harm

4. Information Sharing & Disclosure

4.1 Third-Party Service Providers We share information with trusted third parties who assist us:

• Payment processors (Stripe, etc.)

• Email marketing platforms (Mailchimp, SendGrid, etc.)

• Event management software (Eventbrite, Luma, etc.)

• Analytics providers (Google Analytics, etc.)

• CRM systems

4.2 Sponsors & Partners

• With your explicit consent, we may share your contact information with event sponsors for networking purposes.

• You can opt out of sponsor data sharing during registration.

4.3 Public Information

• Attendee lists may be shared with other attendees for networking purposes (first name, last name, company, title).

• You can opt out of public attendee lists during registration.

4.4 Legal Requirements We may disclose information if required by law, court order, or government regulation.

4.5 Business Transfers If Cosmoverse is acquired or merged, your information may be transferred to the successor organization.

5. Cookies & Tracking Technologies

We use cookies and similar technologies to:

• Remember your preferences and settings

• Analyze website traffic and usage patterns

• Deliver targeted advertising

• Enable social media features

You can control cookies through your browser settings. Note that disabling cookies may limit website functionality.

6. Data Retention

We retain your personal information for as long as necessary to:

• Fulfill the purposes outlined in this policy

• Comply with legal obligations (typically 7 years for financial records)

• Resolve disputes and enforce agreements

You may request deletion of your data at any time (subject to legal retention requirements).

7. Your Rights

Depending on your location, you may have the following rights:

7.1 Access & Correction

• Request access to your personal information

• Correct inaccurate or incomplete data

7.2 Deletion

• Request deletion of your personal information (subject to legal exceptions)

7.3 Opt-Out

• Unsubscribe from marketing emails

• Opt out of data sharing with sponsors

• Disable cookies through browser settings

7.4 Data Portability

• Request a copy of your data in a portable format

7.5 Withdraw Consent

• Withdraw consent for data processing at any time

To exercise these rights, contact: contact@cosmoverse.org

8. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your data in accordance with applicable laws.

9. Children's Privacy

Cosmoverse events are intended for adults 18 years and older. We do not knowingly collect information from individuals under 18.

10. Security

We implement reasonable technical and organizational measures to protect your information. However, no method of transmission or storage is 100% secure. You are responsible for maintaining the confidentiality of your account credentials.

11. Third-Party Links

Our website may contain links to third-party sites. We are not responsible for the privacy practices of external websites.

12. Changes to Privacy Policy

We may update this Privacy Policy periodically. Changes will be posted on our website with the updated date. Continued use constitutes acceptance of the revised policy.

13. Contact Us

For privacy-related questions or requests:
Email: contact@cosmoverse.org